Staffing Maker

🔧 Useful Tools for Bench Sales Recruiters

Purpose	Tool
Resume Editing	ChatGPT, Resume.io, Canva, Zety, Novoresume, Enhancv
Email Management	Gmail, Outlook, Boomerang, Mailtrack, Superhuman, Spark, Clean Email
Mass Mailing	GMass, Mailchimp, Sendinblue, ConvertKit, MailerLite, ActiveCampaign
Job Boards	Dice, Monster, TechFetch, CareerBuilder, Indeed, ZipRecruiter, Hired
LinkedIn Tools	SalesQL, PhantomBuster, Octopus CRM, Dux-Soup, LinkedHelper, Wiza
CRM/Tracking	Google Sheets, Notion, Trello, Zoho Recruit, HubSpot CRM, Airtable
Time Zone Tool	Staffing Maker,WorldTimeBuddy.com, Timezone.io, Every Time Zone, Google Calendar
Automation	Zapier, Apollo.io, Make (Integromat), n8n, Workato, Automate.io

📈 A. Bench Sales Full Life Cycle Chart

Let’s visualize the process from getting a profile to placing the candidate. This flowchart outlines the entire bench sales journey:

🧩 Bench Sales Process Flow Chart

🔍 B. Step-by-Step Duty of a Bench Sales Recruiter (With Tools)

✅ 1. Review the Resume + Talk to Candidate

Start by calling the candidate to gather key details:

• Their technology stack (e.g., Java, Python)
• Preferred rate (hourly)
• Location preferences (remote, onsite)
• Visa status (H1B, GC, etc.)
• Check for resume gaps or outdated tools

Tool Tip: Use ChatGPT to review or rewrite resumes!

💬 2. Discuss Submission Rate with Management

Before submitting, confirm with management:

• Minimum Rate (e.g., $55/hr to accept offer)
• Maximum Rate (e.g., $62/hr to market for margin)

Keep this data in a Rate Sheet Excel for reference.

📝 3. Update & Clean Resume

Use these tools to enhance the resume:

• ChatGPT: Generate bullet points
• Novoresume / Resume.io: For professional styling
• Add trending skills (AI/ML, Cloud, DevOps)

Tip: Create multiple resume versions (e.g., Java + AWS, Java + Microservices).

🌐 4. Upload Resume on Job Boards

Post the resume on these platforms:

• Dice.com
• Monster.com
• CareerBuilder.com
• Jobot
• TechFetch

Use clear job titles, e.g., “US Citizen – Java Developer – 8 YOE – Remote Ready”.

📧 5. Setup Candidate’s Email

Manage the candidate’s email (Gmail or Outlook):

• Login to reply to recruiters as the candidate
• Create a professional email signature

Tools:

• Shift App: Manage multiple inboxes
• Mailtrack.io: Track email opens
• Boomerang: Schedule replies

🔁 6. Reply to Recruiters Professionally

Use templates or tools like:

• MailMentor
• ChatGPT Email Generator
• Flowrite

🔎 7. Search Jobs on LinkedIn & Other Portals

On LinkedIn:

• Search: “Hiring C2C Java Developer”
• Filter by: Past 24 Hours, Remote, Contract
• Join groups like “US IT Recruiters – C2C” and “Bench Sales and Marketing USA”

Other sources:

• Indeed.com
• Jobspider.com
• Jobiak.ai

📣 8. Mass Mailing for Visibility

Send your hotlist using:

• Google Sheets + Mail Merge
• GMass (mass Gmail tool)
• Mailchimp (for fancy layouts)

Tip: Send emails during US time zones (EST 9-11 AM or 2-4 PM).

☎️ 9. How to Talk Professionally (Cold Calls)

Be confident and polite:

• Use the recruiter’s name
• Speak clearly
• Smile while talking (it shows in your voice)
• Ask questions like:
• Is this a C2C or W2?
• When do you need someone to start?
• Is this a remote role?

💡 C. Pro Tips to Be an Efficient Bench Sales Recruiter

• Use ChatGPT to write emails, generate resumes, and prepare for interviews.
• Build a daily to-do list with tasks like follow-ups, submissions, and LinkedIn outreach.
• Save email templates for fast replies.
• Create a hotlist PDF every week and share it with your vendor list.
• Track all submissions in Google Sheets (use filters to sort).
• Make shortcuts on your website, e.g., Resume Builder, Hotlist Upload, Submission Tracker.
• Stay updated on trending skills (e.g., AI, Cloud) to market candidates effectively.
• Join webinars and forums to network with recruiters and vendors.